Request Letter to Confirme Oustanding balances to Auditors

13^th August, 2013

Mr. Makalanda Kuriya Arachchi

Group Accountant

Mesothelioma  Insurance PLC

253/8 & 9,

3^rd Floor

Mesothelioma  building

Mal Mawatha

USA-315.

Dear Sir,

AUDIT OF FINANCIAL STATEMENTS – MARCH 31^st , 2013

BALANCE CONFIRMATION

As per request of our auditors, M/S  KPMG Ford, Rhodes and Thornton & co, Chartered Accountants, No. 32A, Sir Mohomed Macan Marker Mawatha, P.O. Box 186, USA-315. We shall be obliged if you will confirm the balances direct to them (with a copy to us) 

Thanking you,

Yours faithfully,

…………………..

Malsara Kumara

ACCOUNTANT

_________MANAGEMENT CO. (PVT) LTD

/-NSK

Read More

REQUEST TO REVISE THE BILLING ERROR

28^th November, 2012

Deputy Genaral Manager Commercial

National Water Supply & Drainage Board

______ Road

Ratmalana

Dear Sir,

REQUEST TO REVISE THE BILLING ERROR

ACCOUNT NO    : 11/55/256/001/19 1

METER NO          : 8356555

According to the account number: 11/55/256/001/19 1, and invoice number: 2010219 Shows that current closing balance as Rs. 421,402.54. (i.e Credit balance )

However, it is noted that same balance has taken in to the next bill as debit balance. Therefore; current closing balance showing in the invoice as at 31^st October, 2012 is incorrect.

Correct Details of the water bills are as follows

Month		Water Charges
	Invoice No	Opening Balance Rs.Cts	Addition During the Month Rs.Cts	Rebate Rs.Cts	Payments During The Month Rs.Cts	Discount Rs.Cts	Closing Balance Rs.Cts
Sep 2012	201219	(315,054.18)	435,447.04	(            0.00)	(523,112.80)	(18,682.60)	(   421,402.54)
Oct 2012	201230	(421,402.54)	524,608.00	(750,552.92)	(435,447.04)	(18,846.40)	(1,101,640.90)

Therefore, please be kind enough to rectify this error and revise the invoices

Thank You

Yours Faithfully,

……………………….

_ _ _ _ Kumara

(Accountant)

Draft letter
Link

Read More

Settlement of outstanding balances -Letter

XXXXX XXXX Karunarathne

XXXX XXXX Road

XXXX 

Rajagiriya

Dear Sir

Settlement of outstanding balances

I write with reference to the meeting had with you, Mr. _______  Ratnayake and Mr. ______ Perera on the October 27, 2002. and thank you for your co-operation and the courteousness extended.

As agreed by all parties I am pleased to confirm my proposal to settle the service charge payments due on the captioned unit.

1. It is agreed that the total amount payable is LKR. 1,860,872 . 63

2. I will make immediate arrangements to make a payment of LKR. 600,000.00 as the first installment and a further LKR 400,000.00 as the second installment  within a period of 04 months.

3.Upon effecting  the first installment the ______ ______ Management Cooperation will re-connect the electricity to facilitate the functioning of the captioned shop unit.

4.The _____ _______ management corporation will look for a prospective tenant and assist me to lease/rent this property for a initial two years period and I have given my consent to utilize the proceedings from the lease/rental to recover the balance outstanding amount of  LKR. 860,872.63

 As you are aware this shop unit was not functioning for the past 15  years.

The electricity connection to the unit was disconnected 15 years ago by the Liberty plaza management cooperation without any prior notice.

During this period we made many attempts to negotiate with the officers of the Liberty Plaza management cooperation to reach a settlement but their rigid attitude in addressing this issue resulted us a loss of income which we could have generated from the shop for past 8 years.

Although that we were unable to carry out any operations in this unit the management corporation have continued to charge the member contribution added with compound interest making it completely an impossible task to settle the payments without any income.

I have  offered similar settlement proposals earlier for which no positive response was received and should they were considered the both parties would have benefited equally.

I am extremely thankful to the present management officers for the assistance and understanding extended in addressing this issue.

Many Thanks.

Sincerely,

.............................

Lakpriya R. Silva.

Read More

Request insurance Representative - letter

Read More

WAVING OFF THE O/D INTEREST - Sample Letter

19^th May, 2012

Mrs S.P. ________ _______  _________

Unit: 250/1/52 X – Unity Plaza

_________ Mawatha

Colombo -14

Dear Madem

UNIT NO: 250/1/52X & 250/1/52V - WAVING OFF THE O/D INTEREST

This refers to the letter addressed to us on 09^th May, 2102 on above subject.

We appreciate your willingness to settle this matter. Furthermore, it is possible to grant an Overdraft interest Wave off as request by you. However, as per the Corporation Procedure the Unit holder should pay the total arrears before asking for a waving off of over draft interest. Therefore, we would like to request you to pay the outstanding balance as early as possible.

Outstanding Details as at 31^st April 2012 are as follows

Unit No	Arrears in Members Contribution Fund Rs.Cts	Arrears in Overdraft Interest   Rs.Cts	Total Arrears to be received Rs.Cts
250/1/52X	144,324.06	41,126.00	185450.06
250/1/52V	67,784.40	8,070.00	75854.40

Further, here with attached the outstanding statement for your kind attention. Therefore, please settle the Total Arrears of Member’s Contribution, in order to obtain wave off of overdraft interest.

Thank You

Yours Faithfully

Unity Plaza ____________ Corporation

………………………………

S. P. ____________

(Accountant)

Read More

FORM OF PROXY - Draft

_______ ______ MANAGEMENT COMPANY LTD

FORM OF PROXY

I/We ………………………………………………………………………….

Of …………………………………………………………………………….

Being a Member of the _____ __________ Management Company Ltd hereby appoint:

* __________ _______ (Name 1)            Of Colombo or failing him.

* __________ _______ (Name 2)            Of Colombo or failing him.

* __________ _______ (Name 3)            Of Colombo or failing him.

…………………………………………………………………………………………… as my/our Proxy to represent me/us and on my/our behalf at the Extraordinary General Meeting of this Corporation to be held on 10^th November 2012. at 5.00 p.m. at any adjournment thereof, and at every poll which may be taken in consequence thereof.

As witness my/our hand this10^th day of November 2012.

                                                                                    …………………..

Signature.

Read More

Service Letter - Sample

PUT HERE THE LETTER HEAD OF YOUR COMPANY

…../…../20….. (Date)

TO WHOM IT MAY CONCERN

This is to certify that Mr. K.K.N.S. XXXXXXX (Name) of 686/12, ……………………..(Address), is in our employed from 01^stApril 2011, as an Accountant.

During his stay with us he gained valuable experience in Debtors, Payroll and up to final Accounts.

He worked in a computerized environment and is fully conversant with Packages (Accounts Debtors salaries), Microsoft Word and Excel.

We observed him to be a very obedient, hardworking, methodical, honest and conscientious employee. He carries out his duties to the entire satisfaction of his superiors and works cordially with colleagues.

We have no hesitation in recommending him for any post in keeping with his qualifications and experience

Thank You

Yours Faithfully

……………………………

Manager Human Resources

Read More

Sample Afidivate Letter

Mar 14, 2012

Commissioner of Labour

EPF Paying Division

Dept. of Labour

Narahenpita

Dear Sir

No. 19336/ A/ 79 – MR. GUNARATH ARACHCHIGE DHARMASENA

NIC NO: 550845686V

With reference to your memo dated Mar 12, 2012, we do hereby certify that the following names given in the below mentioned documents refer to one and the same person

DOCUMENT                                                 NAME

Birth Certificate                                                Gunerath Arachchige Dharmasena

National Identity Card                                      Gunerath Arachchige Dharmasena

Name in “ B “ Card                                          Dharmasena Gunerath Arachchige

EPF Account at Central Bank                          Gunerath Dharmasena

Thank You,

Yours faithfully

_________ __________ Company Ltd


…………………….
N. Y. T. S. Kumara

(Accountant)

Read More

SAMPLE RESOLUTION

RESOLUTION OF THE _______ _______ MANAGEMENT CORPORATION 14^th AUGUST 2012

COUNCIL RESOLUTION FOR ONLINE BANKING

We hereby certify that the following resolution of the Council members of _____ ______ Management Corporation, was passed at meeting of the Council held on 14^th August 2012

The council of the ______ _______ Management Corporation resolves that company maintains current accounts and saving accounts with Nation Trust Bank and wants to use the Internet Banking facility provided by the bank.

Resolved further, that Corporation do accept the terms and conditions as enclosed with the internet application form or any other terms and conditions as may be notified by the Bank in connection with the provision of products and services offered by the bank through other channels as phone, fax & mail.

Certified Copy

………………………                                                ………………………………

CHAIRMAN - LPMC                                                 AUTHORIED SIGNATORY

Read More

PENDING LITIGATION SAMPLE LETTER

26^th, September 2012

Messrs. _____ _____,  and _____ & Co,

25A, Sir Mohomad Sulfic _____ Mawatha,

P. O. Box 256,

Colombo.

Dear Sirs,

PENDING LITIGATION OF ______ _____ MANAGEMENT CO. LTD

I write to confirm to you that, to the best of my knowledge, Liberty Plaza Management Corporation does not have any pending or threatened litigation by or against itself as of the date of this letter.

Yours Sincerely,

………………………

Sehan Mihiranga

Chairman

____ ____ Management Co. Ltd

Read More

ADVERTISING LETTER

03rd December 2012

Mr______ Senadeera
COO
______ (Pvt) Ltd
__________ Road
Kadawatha

Dear Sir

ADVERTISING ON COMMON AREA

This is to inform you that four stickers have been pasted on our common area by your company.

The size of one sticker is 25" X 25''. we will be charging Rs. 15,000/= per sticker. therefore the charges for four stickers will be Rs. 60,000/= per month.

Please confirm your acceptance to prepare the agreement. further, your earliest response would be highly appreciated.


Thanking You

Yours Faithfully



.........................
K K R _________
________ Manager

Read More

Salary Transfer Letter

http://draftletters.blogspot.com
22.08.2012
The  Manager,
_________  BANK - KOLPITY
_________   Plus Road
Colombo 03.
Dear  Sir,
Please  be  good  enough  to  debit Rs.121,955.76  from  our A/C No.10053252358
and credit the following monies  to  the  respective  Account , as  detailed  below.
Name				Account  No.			Amount
MR.R.R.T.R.	PATHIRAGE			100162254290			23,245.92
MS.R.A.A.	RANASINGHA			100174552598			14,877.92
MS.N.T.M.A.	WANIGAMANNA			200196533555			12,960.00
MS.K.P.J.N	WANIGASEKERA			200137336415			12,150.00
MR G.T. FERNANDO			071	200140007834			17,275.00
MR.M.G.S.JAYARATHNE			126	200106525781			13,325.00
MR D.M.A.PRIYANTHA DISSANYAKE			147	200135472566			16,815.00
							110,648.84
Thanking  You,
Your's  Faithfully,
..................................................				...................................................
AUTHORIZED  SIGNATORY				AUTHORIZED  SIGNATORY

Read More

Year End Compliments

COMPANY LETTER HEAD HERE 

_____________________________________________________________________

The Chairman

UTIC (Pvt) Ltd

Year End Compliments

Please be informed that the Following personal who provide services to UTIC (Pvt) Ltd in numerous ways had been paid cash as compliments past years. We are compelled to continue the practice this year too, hence your approval is sought, please.

01.  Garbage collect from Garbage room to                   Rs. 1,000.00

Car Park (Two People)

02.  CMC – Garbage Truck                                          Rs. 1,500.00

03.  Debris removal                                                       Rs.    500.00

04.  Dilivery Postmen                                                    Rs. 1,000.00

05.  Registered Postmen                                                Rs. 1,000.00

06.  Abans – Tea maker                                                 Rs. 2,000.00

07.  Telecom – Directory Deliverymen                            Rs.    500.00

08.  _________ Police Crime (OIC)                              Rs. 5,000.00

09.  _________  Police Traffic (OIC)                             Rs. 5,000.00

10. ______________  Police Station (OIC)                             Rs. 5,000.00

…………………..

_____ ______. Kumara

(ACCOUNTANT)

 UTIC (Pvt) Ltd

Read More