Requesting Outstanding Balances - Letter

29th March 2013

_______ R G Silva

No: 08, _______ Mawatha

Samadhipura Road

Colombo 03

Dear Sir

Unit No : 250-1/48

Outstanding Service Charges

I write this letter further, to our discussion had on the 8^thMarch 2013, and your E-mail massage dated 08^th March 2013

We thank for your continues attention regarding the above issue and it is happy to say that we will be able to provide necessary services and assistance to you at our level best to function your unit.

Further, we request you to commence the business as you’re earliest and settle the balance dues according to the payment plan.

It is pleasure your understanding and the assistance extended in addressing this issue.

Thank You

Yours Faithfully

……………………………………..

______ Balapitiyage

Manager - Administration

______ _______  operation Ltd 

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Damage Claim Letter

18th April 2012

R. G. T __________(Name of the Person)
Manager Administration
________ ______ (PVT) LTD
Palwatta Road 
Nawala

DAMAGE CLAIM FOR VEHICLE NO PA-1254

Name: N. Ranaweera

Driving Licence: A019712546

What happened:

I was driving towards to the upper car park and I was directed and assisted by the DELVON parking assistant (Perera) to park my car between two parked vehicles. While I was parking the car all sudden I heard a noise and noticed there were two hidden iron sticks which struck into the front car buffer and broke the buffer, the front buffer is completely broken now.

Disappointed with the parking service and made a complaint to Jude (he introduced me as the duty manager for DELVON  regarding the lacking service by the parking assistant. He agreed that the parking assistance should have instructed me appropriately to park the vehicle.

I alredy forwarded the quote for the repair.

I'm look forward to hearing from you soon.

Yours sincerely,

................................

N.Ranaweera

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Settlement of outstanding balances -Letter

XXXXX XXXX Karunarathne

XXXX XXXX Road

XXXX 

Rajagiriya

Dear Sir

Settlement of outstanding balances

I write with reference to the meeting had with you, Mr. _______  Ratnayake and Mr. ______ Perera on the October 27, 2002. and thank you for your co-operation and the courteousness extended.

As agreed by all parties I am pleased to confirm my proposal to settle the service charge payments due on the captioned unit.

1. It is agreed that the total amount payable is LKR. 1,860,872 . 63

2. I will make immediate arrangements to make a payment of LKR. 600,000.00 as the first installment and a further LKR 400,000.00 as the second installment  within a period of 04 months.

3.Upon effecting  the first installment the ______ ______ Management Cooperation will re-connect the electricity to facilitate the functioning of the captioned shop unit.

4.The _____ _______ management corporation will look for a prospective tenant and assist me to lease/rent this property for a initial two years period and I have given my consent to utilize the proceedings from the lease/rental to recover the balance outstanding amount of  LKR. 860,872.63

 As you are aware this shop unit was not functioning for the past 15  years.

The electricity connection to the unit was disconnected 15 years ago by the Liberty plaza management cooperation without any prior notice.

During this period we made many attempts to negotiate with the officers of the Liberty Plaza management cooperation to reach a settlement but their rigid attitude in addressing this issue resulted us a loss of income which we could have generated from the shop for past 8 years.

Although that we were unable to carry out any operations in this unit the management corporation have continued to charge the member contribution added with compound interest making it completely an impossible task to settle the payments without any income.

I have  offered similar settlement proposals earlier for which no positive response was received and should they were considered the both parties would have benefited equally.

I am extremely thankful to the present management officers for the assistance and understanding extended in addressing this issue.

Many Thanks.

Sincerely,

.............................

Lakpriya R. Silva.

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Sample Afidivate Letter

Mar 14, 2012

Commissioner of Labour

EPF Paying Division

Dept. of Labour

Narahenpita

Dear Sir

No. 19336/ A/ 79 – MR. GUNARATH ARACHCHIGE DHARMASENA

NIC NO: 550845686V

With reference to your memo dated Mar 12, 2012, we do hereby certify that the following names given in the below mentioned documents refer to one and the same person

DOCUMENT                                                 NAME

Birth Certificate                                                Gunerath Arachchige Dharmasena

National Identity Card                                      Gunerath Arachchige Dharmasena

Name in “ B “ Card                                          Dharmasena Gunerath Arachchige

EPF Account at Central Bank                          Gunerath Dharmasena

Thank You,

Yours faithfully

_________ __________ Company Ltd


…………………….
N. Y. T. S. Kumara

(Accountant)

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SAMPLE RESOLUTION

RESOLUTION OF THE _______ _______ MANAGEMENT CORPORATION 14^th AUGUST 2012

COUNCIL RESOLUTION FOR ONLINE BANKING

We hereby certify that the following resolution of the Council members of _____ ______ Management Corporation, was passed at meeting of the Council held on 14^th August 2012

The council of the ______ _______ Management Corporation resolves that company maintains current accounts and saving accounts with Nation Trust Bank and wants to use the Internet Banking facility provided by the bank.

Resolved further, that Corporation do accept the terms and conditions as enclosed with the internet application form or any other terms and conditions as may be notified by the Bank in connection with the provision of products and services offered by the bank through other channels as phone, fax & mail.

Certified Copy

………………………                                                ………………………………

CHAIRMAN - LPMC                                                 AUTHORIED SIGNATORY

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SAMPLE RESOLUTION - FOR BANK

RESOLUTION OF THE LIBERTY PLAZA MANAGEMENT CORPORATION 14^th AUGUST 2012

COUNCIL RESOLUTION FOR ONLINE BANKING

We hereby certify that the following resolution of the Council members of ____ ____ Management (Pvt) LTD, was passed at meeting of the Council held on 14^thAugust 2012

The council of the _____ ______ Management (Pvt) Ltd resolves that company maintains current accounts and saving accounts with ______ Trust Bank and wants to use the Internet Bankingfacility provided by the bank.

Resolved further, that Corporation do accept the terms and conditions as enclosed with the internet application form or any other terms and conditions as may be notified by the Bank in connection with the provision of products and services offered by the bank through other channels as phone, fax & mail.

Certified Copy

………………………                                                ………………………………

CHAIRMAN - ____ (Pvt ) Ltd                                     AUTHORIED SIGNATORY

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PENDING LITIGATION SAMPLE LETTER

26^th, September 2012

Messrs. _____ _____,  and _____ & Co,

25A, Sir Mohomad Sulfic _____ Mawatha,

P. O. Box 256,

Colombo.

Dear Sirs,

PENDING LITIGATION OF ______ _____ MANAGEMENT CO. LTD

I write to confirm to you that, to the best of my knowledge, Liberty Plaza Management Corporation does not have any pending or threatened litigation by or against itself as of the date of this letter.

Yours Sincerely,

………………………

Sehan Mihiranga

Chairman

____ ____ Management Co. Ltd

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How to Write a Confirmation Request Letter

29^th April, 2011

The Manager,

_____ _____ Bank,

Head Office Branch,

Galle Road,

Colombo-3.

Dear Sir,

AUDIT OF FINANCIAL STATEMENTS – MARCH 31^st 2013

As per request of our auditors, M/S _._.  Muththuplle & Co, Chartered Accountants, No. 22/4, _____ Kumarathunga Road, Colombo-5. We shall be obliged if you will confirm direct to them (with a copy to us) the following balances of our accounts in your records:-

Savings Account No: 1-0202-06-54515           Happy Savings A/C No:  1-2401-66-0623-9

                                   1-0221-01-07545                                                    1-6201-66-0624-7

                                   1-5501-01-08556                                                    1-0505-66-0621-2

                                   1-5501-07-91686                                                    1-0450-66-0620-4

Thanking you,

Yours faithfully,

…………………..

ACCOUNTANT

PLUS MANAGEMENT CO. (PVT) LTD

/-cj

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REQUISITION FORM - SAMPLE

LIBERTY PLAZA MANAGEMENT CORPORATION

    

         REQUISITION FORM

            

From-: Name                                                               Department/ Section -:

Date -:

SRL NO	DESCRIPTION OF ITEM/ DETAILS	PRICE	NAME OF SHOP/UNIT
01	Flash drive (4GB) Kingston	Rs.1850/=	Lake House B/S
		Rs.1750/=	Premium stationary *
		Rs.1800/=	Ss stationary

Signature-:                                                                                            ………………………

                                                                                                            Authorized Officer

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Sample Agenda For EOGM

http://draftletters.blogspot.com/

________ _______ MANAGEMENT COMPANY LTD

NOTICE TO ALL MEMBERS

EXTRAORDINARY GENERAL MEETING -2012

The Agenda of the Extraordinary General Meeting 2013 of the ______ _____ Management Company Ltd is as follows:

AGENDA

01. Notice Convening the Meeting

02. Adoption of Resolutions submitted and circularized with prior notice

(a) Resolution 1

(b) Resolution 2

(c) Resolution 3

(d) Resolution 4

(e) Resolution 5

(f) Resolution 6

…………………………

R Pilapita

COMPANY SECRETARY

Date: 11^th October 2013

ENCLOSURES:

01. Resolution Nos: 01 to 06

            02. Form of Proxy

            03. Attendance Slip

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Sample Affidavit Letter

Mar 14, 2012

Commissioner of Labour 

EPF Paying Division

Dept. of Labour

Narahenpita

Dear Sir

No. 29376/ A/ 80 – MR. SENARATH ARACHCHIGE DHARMASENA

NIC NO: 520522686V

With reference to your memo dated Mar 12, 2012, we de herby certify that the following names given in the below mentioned documents refer to one and the same person

DOCUMENT                              NAME

Birth Certificate                              Senerath Arachchige Dharmasena

National Identity Card                    Senerath Arachchige Dharmasena

Name in “ B “ Card                        Dharmasena Senerath Arachchige

EPF Account at Central Bank         Senerath Dharmasena

Thank You,

Yours faithfully

PLAM MANAGEMENT COMPANY (Your Company Name Here)


…………………….
K. P. K. P. Baila

(Accountant)

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Confirmation of Bank Account Number - Draft Letter

Company VAT  Reg. No. 409165408-7000

Date 24^th February, 2012                                                       

Vendor Help Desk,

BhartiLanka ( Pvt) Ltd, (Vender Name Here)

No 598, Egoda Mawatha, (Vender Address Here)

Colombo 12

Dear Sir,

Confirmation of Bank Account of 309100122536852(Plantation Maintenance Corporation)

This is to confirm the Bank Account Details as given below.

Account Holders Name         : Plantation Maintenance Corporation

Account Number                    : 309100122536852

Bank Name/code                   : Peoples Bank –Likey Plaza

Bank Branch/code                 : Likey Plaza / 320

Swift Code                              : PSBKLKLX/PSBKLKLK 023

Type of Account                     : Current Account

…………………………

Signed By

P.N.N.S. Palitha

(Accountant)

…………………………

Counter Signed by Bank

Bank Representative/Seal & signature

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Sale of Motor Vehicle - Draft letter

……………………. (Your Address)

…………………….

…………………….

…………………….

…………………….

…/…/2012

Sale of vehicle No …………

I, K K N S Patirana who, the Holder of NIC No 787531515V Hereby accept Rs ………………… and sale my vehicle to Mr……………… holder of NIC No…………………..

Further, here with hand over the followings

01.   Certificate of registration of motor Vehicle

02.    Keys etc.

Thank you

Yours Truly

…………………….                                 ……………………..

Seller of the Vehicle                                 Buyer

K K N S Patirana 

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REQUEST PERMISSION FOR MAINTENANCE - DRAFT LETTER

YOUR LETTER HEAD HERE

------------------------------------------------------------------------------------------------------

17^th March, 2012

M.P.D.S. Gurukula (Name of the Person)

Manager Administration

Xxxxxxx Xxxxx (Pvt) Ltd (Name of the Company)

No: 222/12

Colombo – 13

Dear Sir

REQUEST PERMISSION FOR MAINTENANCE

Please be informed that, we have planned to carryout necessary maintenance on the 23^rd March 2012, this will take at least 10 hours. We have appointed following team to carry out the work. Therefore please be good enough to permit them to continue the same.

Name                                      NIC Number                          Vehicle No

L B D Bandara                         811534545V                           Van : PT -7012

L R C Udayanga                      812224561V                          

R G  Ratnasekara                     214541852V

Thanking You

Yours Sincerely

………………………..

Xxxxx Xxxxx (Pvt) Ltd

T M R Perera

                      

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Sample Resignation Letter

Mrs Xxxxxxx Xxxxxxx (Your Name)

41, Xxxxxx

Xxxxxx Xxxxx

Colombo 08  (Your Address)

24^th February, 2012

Manager Administration

Xxxxxxx Xxxxx (Your Company Name)

313, Xxxxxx

Colombo 13 (Year Company Address)

RESIGNATION FROM THE POST OF SECRETARY

I wish to inform you that I have decided to resign from the post of Secretary with effect from 22^nd December, 2053, as I will be migrating. Hence I hereby give one month’s notice from the date of this letter as per the requirement of the letter of appointment dated 22^nd December, 2000.

I shall be very much thankful if you would kindly grant me my salary and

I take this opportunity to thank the Chairman, the Director’s of the company, managers and my colleagues for the support and encouragement extended to me during my tenure of 12 years of work with Xxxxxx Xxxxx (Your Company Name)

I wish Xxxxx Xxxxxx (Your Company Name) every Success in the future.

Thanking You

Yours Faithfully

…………………

Xxxxxx Xxxxx (Name of the Employee)

Signature

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Letter For Job Promotion

XXXXXXXXXXXXXXXX (Name of the Company)

INTERNAL MEMORANDUM

To                                :           The Chairman

From                            :           Accountant

Date                             :           December 23, 2011.

Subject                         :           Promoting as Assistant Accountant             

_________________________________________________________________________

22^nd December, 2011

The Chairman

LPMC

Dear Sir

Mr/Mrs.XXXXXXXX (Name of the Employee)– Accounts Officer

The above employee has been working for XXXXX (Name of the Company) as the accounts officer, since Febuary1998.

She has been handling Staff Salaries, Overtime, Preparing monthly and Final Accounts; provide assistance for Car park operation, liaison with tenants and shops owners for smooth operation of Liberty plaza, providing all king of account related information to Accountant to get necessary actions etc.

Also she works long hours and also takes necessary decisions whenever required and informs her superiors including the chairman. Her attendance is always regular and punctual.

So, she is an asset to the  XXXXX (Name of the Company)   and should be motivated by compensating financially to get more involvement on getting efficient services of finance division.

Therefore she is recommended to promote to the position of Assistant Accountant with monthly salary increment.

Forwarded for your evaluation and Approval, Please.

Thank You,

…………………..

K.K.N.S. Kumara

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Sample Advertisement For Accounts Clark

Sample Advertisement For Accounts Clark

Vacancy exists for

Accounts Clerk

v       The successful applicant would be between 21- 35 years old.

v       Must have AAT II or equivalent with one year Experience

v       Computer literacy in word and Excel is essential, knowledge in Profit Plus accounting package is added advantage.

v       Must be able to prepare monthly salaries, Accounts, etc.

Salary: Negotiable

Apply within 14 days giving names ant contact Nos. of 2 Non-related referees to:

Manager Administration

XXXXXXX (Your Company Name)

1^st Floor, New Wing, (Your Address)

XXXXXXX,

Colombo – 03.

Tel : xxx-xxxxxxx

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Service Letter - How To write a service Letter

How To write a service Letter

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Put here The LETTE HEAD OF YOUR COMPANY on the top of the Letter

------------------------------------------------------

…../…../20….. (Date)

TO WHOM IT MAY CONCERN

This is to certify that Mr. K.K.N.S. XXXXXXX (Name) of 686/12, ……………………..(Address), is in our employed from 01^st April 2011, as an Accountant.

During his stay with us he gained valuable experience in Debtors, Payroll and up to final Accounts.

He worked in a computerized environment and is fully conversant with Packages (Accounts Debtors salaries), Microsoft Word and Excel.

We observed him to be a very obedient, hardworking, methodical, honest and conscientious employee. He carries out his duties to the entire satisfaction of his superiors and works cordially with colleagues.

We have no hesitation in recommending him for any post in keeping with his qualifications and experience

Thank You

Yours Faithfully

…………………

Manager Human Resources

……………………….( Name Of the Authorized Office)

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